Invoicing & Billing
Send professional invoices, track vendor bills, and let accounting handle itself.
Key Capabilities
Every invoice and bill posts to your general ledger automatically — no manual double-entry.
Professional PDF Templates
Four built-in designs: Classic, Modern, Minimal, Bold. Each generates a polished PDF ready to email or print. Your logo, your colors, your branding.
Multi-Currency
Invoice in any currency. Exchange rates lock at posting time. Journal entries record both foreign and home currency amounts for clean reporting.
Vendor Bills & Expenses
Track supplier bills with line items and non-product expense lines (shipping, customs, fees). Automatic COGS and AP journal entries on posting.
Payment Tracking
Record payments received and made. Link payments to invoices and bills. Partial payments supported. Each payment creates a proper journal entry.
How It Works
Create Invoice
Add line items from your product catalog or type freeform. Set customer, currency, tax rate, and due date. Preview the PDF before sending.
Send & Track
Email the PDF directly from ToolHub using your company SMTP. Track status: draft → sent → overdue → paid. Aged receivables report shows who owes what.
Record Payment
When payment arrives, record it against the invoice. The system debits your bank account and credits accounts receivable automatically.
Invoice journal entry screenshot
Automatic Accounting Integration
Every invoice, bill, and payment generates the correct journal entry automatically. No manual bookkeeping for routine transactions — the system handles debit and credit allocation based on your chart of accounts.
- Invoice posted → DR Accounts Receivable / CR Sales Revenue
- Vendor bill posted → DR Product Costs / CR Accounts Payable
- Payment received → DR Bank / CR Accounts Receivable
- Payment made → DR Accounts Payable / CR Bank
- Source linking: every JE traces back to the originating document
Vendor bill with expense lines screenshot
Expense Lines on Vendor Bills
Not every cost on a supplier bill is a product. ToolHub lets you add non-product expense lines for shipping, customs duties, handling fees, or any other charge — each posted to the correct GL expense account.
- Mix product lines and expense lines on the same bill
- Each expense line maps to a configurable GL account
- Expense totals included in AP and cash flow reporting
- COGS adjustments for landed cost tracking
Invoice template gallery screenshot
PDF Template Gallery
Choose from four professional invoice designs and customize with your company logo, address, payment terms, and footer notes. Each template is optimized for print and email delivery.
- Four designs: Classic, Modern, Minimal, Bold
- Company logo and branding on every document
- Configurable payment terms and footer notes
- Tax breakdown per line and in summary
- Multi-currency display with exchange rate notation
Works Seamlessly With
Get Paid Faster
Professional invoices that post to your books automatically. No more copy-paste between systems.