Purchasing Intelligence
Turn supplier pricelists into a strategic purchasing plan — in minutes, not hours.
Key Capabilities
From raw supplier data to dispatched purchase orders, fully automated.
Pricelist Upload & Matching
Upload pricelists in any format. The engine auto-matches products by EAN code, handles currency conversion, and flags unmatched items for review.
Priority Buy Engine
Analyzes sales velocity, current stock, stock in transit, and supplier prices to generate YES / BUY HALF / NO recommendations per product.
Supplier RFQ Portal
Send tokenized links to suppliers so they can upload their own quotes directly. No emails, no spreadsheets — self-service.
One-Click PO Dispatch
Review the final allocation, then dispatch purchase orders to each supplier with one click. Emails sent via your company SMTP.
How It Works
Build Needs List
Select products by sales velocity filters, brand, manual pick, or EAN import. The system snapshots current stock and sales data.
Collect Supplier Quotes
Send RFQ invitations with unique portal links. Suppliers upload pricelists in their own currency — the system converts and matches automatically.
Run Decision Engine
Compare prices across all suppliers. The engine calculates best price, handles quantity limits, splits allocations, and generates a recommended buying plan.
Dispatch Orders
Review recommendations, adjust quantities, then dispatch purchase orders to each supplier. Journal entries and inventory receipts are created automatically downstream.
Multi-Supplier Price Comparison
See every product's price from every supplier, side by side. The engine highlights the best price, calculates potential margin, and flags items where you're currently overpaying.
- Automatic currency conversion to your working currency
- Handles limited quantity availability per supplier
- Multi-supplier allocation when no single vendor has enough stock
- Excluded supplier redistribution logic
Needs list builder screenshot
Smart Needs Detection
The system calculates what you need to buy based on your actual sales velocity over a configurable period, current stock on hand, and stock already in transit.
- Configurable sales period (30/60/90/180 days)
- Average monthly sales × coverage months = target stock
- Deducts on-hand and in-transit quantities automatically
- Four input methods: auto-filter, brand select, manual, EAN import
Supplier portal screenshot
Supplier Self-Service Portal
Instead of emailing spreadsheets back and forth, send each supplier a unique tokenized link. They upload their pricelist directly into your cycle — no login required.
- Unique token per supplier with configurable expiry (default 30 days)
- Suppliers see only the products you requested quotes for
- Upload tracking: timestamps, match rates, error logs
- Multiple uploads allowed — latest file wins
Works Seamlessly With
Stop Guessing What to Buy
See how Purchasing Intelligence turns supplier data into a clear, margin-optimized buying plan.